How To Add A Distribution List In Outlook

Create a contact group or distribution list in Outlook for PC

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Utilize a contact group (formerly called a "distribution list") to transport an email to multiple people—a project team, a committee, or even but a grouping of friends—without having to add together each name to the To, Cc, or Bcc line individually.

For information nigh contact groups in for Mac, meet Create a contact group in Outlook for Mac.

On the Navigation bar, click People.

Notation:You can find People in one of 2 places on the Navigation bar.

If you're using the compact Navigation bar, click the People icon.

If you're using the expanded Navigation bar, click the word People.
Under My Contacts, select the folder where yous want to salvage the contact group. Commonly, y'all'll select Contacts.
On the Ribbon, select New Contact Group.
Requite your contact grouping a proper name.
Click Add Members, and then add people from your address volume or contacts list.

Note:To add someone who is not in your address book or contacts, select New E-mail Contact.
Click Save & Shut.

To larn how to use your new contact grouping, see Transport an electronic mail message to a contact group.

If you're ever emailing the same group of people, you can create a contact group (previously called a distribution list) that includes all of the recipients by using a previous e-mail that you sent to them. Then, the next fourth dimension you desire to contact them or schedule a meeting with them, you can add the contact group to the To line of your message, instead of adding each person individually.

Open an electronic mail that was sent to the people you desire to include in the contact group.
In the To or Cc box, highlight all the names with your mouse.
Right-click your selection, and then click Copy, or printing Ctrl+C.
In the main Outlook window (not in the opened email message), click People on the Navigation bar
Click New Contact Grouping.
Type a name for your contact group, like Special Projects.
Click Add Members > From Outlook Contacts.
In the window that opens, right-click inside the Members box, and click Paste, or press Ctrl+Five.
Click OK.

The people from the email volition appear as a list of members for your contact group.
Click Save & Close.

Contact groups bear witness up in your list of contacts, along with individual people. Y'all can tell the difference past the icons that appear to the left of the names in Listing view. The carte icon is for individual contacts and the people icon is for contact groups.

People icons are for contact groups, and card icons are for individuals

Finally, you can always add people or remove people from the contact group later.

If you have a lot of business or personal contacts that you keep in an Excel spreadsheet, you can import them straight into Outlook.

Then you tin create a contact grouping (formerly chosen a "distribution list") using the imported contact data.

Unfortunately, you can't import a list of contacts from Excel directly into a distribution list, but you can import the contacts into your Contacts binder, then use the instructions above to create a distribution list from those contacts.

For information most importing contacts from Excel, encounter Import contacts to Outlook.

Encounter as well

Add together people to a contact group

Alter what appears on the Navigation Bar

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Create a contact group

Create a contact group with new names or add names from the Address Book
1. In Contacts, on the Habitation tab, in the New grouping, click New Contact Group.
2. In the Proper name box, type a name for the contact grouping.
3. On the Contact Group tab, in the Members group, click Add Members, and then click From Outlook Contacts, From Accost Book or New Email Contact.
4. If you are adding a new e-mail contact, enter the data for the person in the Add New Fellow member dialog box.
  
  If you are adding a member from Outlook Contacts or an Address Book, do the following:
  1. In the Address Book drop-down list, click the address volume that contains the e-mail addresses that you want to include in your contact group.
  2. In the list of names, click the names that you want, then click Members. You tin can add names from different address books to the same contact group.
5. Do this for each person whom you want to add to the contact group, and then click OK.
  
  The contact group is saved in your Contacts folder under the proper noun that you give it.
Create a contact group by copying names from an email message
1. In the message that you lot desire to copy the names from, click the names in the To or Cc box.
2. Right-click your selection, and so click Copy.
3. In Mail, on the Abode tab, in the New group, click New Items, and then click More than Items, and then click Contact Group.
4. In the Name box, type a proper noun for the contact group.
5. On the Contact Grouping tab, in the Members grouping, click Add Members, and so click either From Outlook Contacts or From Address Volume.
6. At the bottom of the Select Members dialog box, in the Members box, right-click, and then click Paste.

Note:A member doesn't have to be in your Accost Book to be added to the contact group. The member's name and email address are included when yous copy and paste from the original email message.

When you receive a message that includes a contact group that you want to employ, you can salve it to your Contacts.

Open up the message that contains the contact group.
In the To or Cc box, correct-click the contact group, then click Add together to Outlook Contacts.

Run into likewise

Share a contacts folder with others

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Create a distribution list

Distribution lists are stored by default in your Contacts folder. If you use a Microsoft Substitution account, your Global Address List tin contain global distribution lists, which are bachelor to everyone who uses that network. The personal distribution lists that you create in your Contacts binder are bachelor only to yous, just yous tin can share them past sending them to others.

How many names tin can I include in a distribution list?


The maximum number of names that you can include in a distribution list depends on the size of the contact files (for each contact) themselves. In that location are no hard and fast rules but in general, a distribution list can comprise betwixt 50-lxx names and electronic mail addresses. A maximum number of email addresses, with minimum contact file size, is approximately 125, and this can include other distribution lists. For more information see the Cognition Base article on the maximum size for distribution lists.

The maximum number of names that you can include in a distribution list depends on the size of the contact files (for each contact) themselves. In that location are no hard and fast rules but in general, a distribution list can comprise betwixt 50-lxx names and electronic mail addresses. A maximum number of email addresses, with minimum contact file size, is approximately 125, and this can include other distribution lists.

For more information see the Cognition Base article on the maximum size for distribution lists.

Do one of the following:

Create a distribution list by using names in the Address Book
1. On the File card, signal to New, and then click Distribution List.
2. In the Proper noun box, type the name of your distribution list. (For example, "Political Friends.")
3. On the Distribution Listing tab, click Select Members.
4. In the Address Book drop-down listing, click the address book that contains the due east-mail addresses yous want to include in your distribution list.
5. In the Search box, type a name that you want to include. When the name you're searching for appears in the list below, click it, and and then click Members.
6. Do this for each person whom y'all want to add to the distribution list, and and so click OK.
  
  If you want to add a longer description of the distribution list, on the Distribution List tab, click Notes, and then type the text.
  
  The distribution list is saved in your Contacts folder under the proper name that yous give it.
Create a distribution list by copying names from an e-mail bulletin
1. In the message that yous desire to copy the names from, select the names in the To or Cc box.
2. Correct-click your selection, and then click Copy on the shortcut bill of fare.
3. Click the Microsoft Office Button , and under Create New Outlook Particular, click Distribution list.
4. On the Distribution List tab, in the Members group, click Select Members.
5. At the bottom of the Select Members dialog box, in the Members box, right-click so click Paste on the shortcut carte du jour.
  
  Note:A member does not demand to be in your Accost Book in lodge to be added to the distribution list. The member's name and e-mail address will be included when you copy and paste from the original e-mail bulletin.
6. Click OK.
7. In the Name box, blazon a name for the distribution list.
8. On the Distribution List tab, in the Actions group, click Salvage & Shut.

Distribution lists are stored by default in your Contacts folder. When you receive a distribution list from someone else, you lot can salvage it to your Contacts.

Open up the message that contains the distribution list.
In the header of the message, correct-click the distribution list, and and then click Add together to Outlook Contacts on the shortcut menu.

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