How To Add Your Signature In Outlook 365

Create and add a signature to messages

Outlook for Microsoft 365 Outlook 2021 Outlook 2019 Outlook 2016 Outlook 2013 Outlook 2010 Outlook 2007 More than...Less

In Outlook, you can create one or more personalized signatures for your email messages. Your signature can include text, images, your electronic business carte, a logo, or even an image of your handwritten signature. Yous tin set up Outlook so that signatures are automatically added to all outgoing messages or create your signature and add it to letters on a case-by-case footing.

Create your signature and choose when Outlook adds a signature to your messages

Important:If you have a Microsoft Microsoft 365 account, and you utilise Outlook and Outlook on the web or Outlook on the web for business, y'all need to create a signature in both products. To create and use email signatures in Outlook on the web, run into Create and add together an email signature in Outlook.com or Outlook on the web.

If you desire to see how it'due south done, go directly to the video below.

Open a new email message.
On the Bulletin card, select Signature > Signatures.

Depending on the size of your Outlook window and whether you're composing a new email message or a reply or forrad, the Message menu and the Signature push might be in ii dissimilar locations.
Under Select signature to edit, choose New, and in the New Signature dialog box, blazon a name for the signature.
Under Edit signature, compose your signature. You can change fonts, font colors, and sizes, every bit well equally text alignment. If y'all want to create a more robust signature with bullets, tables, or borders, use Word to format your text, then copy and paste the signature into the Edit signature box. You can also use one of our pre-designed templates for your signature. Download the templates in Discussion, customize them with your personal data, and and so re-create and paste them into the Edit signature box.
Notes:
- You can add links and images to your email signature, change fonts and colors, and justify the text using the mini formatting bar under Edit signature.
- You can also add social media icons and links in your signature or customize one of our pre-designed temlates. For more information, see Create a signature from a template.
- To add images to your signature, see Add a logo or image to your signature.
Under Choose default signature, ready the following options for your signature:

In the Electronic mail account drib-down box, cull an email account to associate with the signature. Yous can have different signatures for each email business relationship.

If you desire your signature added to all new messages past default, in the New messages drop-down box, select one of your signatures. If you don't want to automatically add a signature to new messages, cull (none). This doesn't add a signature to any letters y'all reply to or frontwards.

If you want your signature to appear in the messages you lot answer to and forrad, in the Replies/forwards drop-down, select 1 of your signatures. Otherwise, accept the default pick of (none).
Choose OK to save your new signature and return to your message. Outlook doesn't add your new signature to the message you opened in Step 1, fifty-fifty if you lot chose to use the signature to all new messages. You'll take to add the signature manually to this 1 bulletin. All future messages will have the signature added automatically. To add together the signature manually, select Signature from the Message menu and then pick the signature you only created.

Add a logo or image to your signature

If you have a visitor logo or an image to add to your signature, utilize the post-obit steps.

Open a new bulletin and so select Signature > Signatures.
In the Select signature to edit box, cull the signature you want to add a logo or image to.
Select the Prototype icon , locate your image file, and select Insert.
To resize your image, right-click the paradigm, and then choose Movie. Select the Size tab and utilize the options to resize your image. To keep the prototype proportions, make sure to keep the Lock aspect ratio checkbox checked.
When you're done, select OK, then select OK again to save the changes to your signature.

Insert a signature manually

If y'all don't choose to insert a signature for all new messages or replies and forwards, you lot can still insert a signature manually.

In your email bulletin, on the Message tab, select Signature.
Choose your signature from the fly-out menu that appears. If you have more than one signature, you lot tin select any of the signatures you lot've created.

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Create a signature

Open a new message. On the Message tab, in the Include group, click Signature, then click Signatures.
On the E-mail Signature tab, click New.
Type a name for the signature, and then click OK.
In the Edit signature box, type the text that you want to include in the signature.
To format the text, select the text, and and so use the style and formatting buttons to select the options that you want.

To add elements besides text, click where you want the chemical element to appear, and and so practise any of the following:

Options	How to
To add together an electronic business bill of fare	Click Business Card, and so click a contact in the Filed As list. And then click OK
To add a hyperlink	Click Insert Hyperlink, type in the information or scan to a hyperlink, click to select it, and then click OK
To add together a picture	Click Movie, browse to a picture, click to select it, and then click OK. Common image file formats for pictures include .bmp, .gif, .jpg, and .png.

To finish creating the signature, click OK.

Annotation:The signature that you only created or modified won't appear in the open up message; it must be inserted into the bulletin.

Add a signature to messages

Signatures tin be added automatically to all outgoing messages, or you lot can cull which messages include a signature.

Annotation:Each message can contain simply one signature.

Insert a signature automatically

On the Message tab, in the Include group, click Signature, and then click Signatures.
Nether Choose default signature, in the E-mail business relationship list, click an email account with which you want to acquaintance the signature.
In the New letters list, select the signature that you want to include.
If you desire a signature to exist included when yous reply to or forwards letters, in the Replies/forwards list, select the signature. Otherwise, click (none).

Insert a signature manually

In a new message, on the Message tab, in the Include group, click Signature, and so click the signature that yous desire.

Tip:To remove a signature from an open message, select the signature in the bulletin trunk, and then printing DELETE.

Feedback on creating an Outlook signature

Do yous have feedback on creating or using Outlook signatures? We'd like to know. In particular, if you had problem locating the Signatures menu, we'd like to know where you expected to observe the pick to create a signature. The Outlook programming team and the Outlook documentation team heed to your feedback. Click Yeah or No at the bottom of your screen next to Was this information helpful? and leave your comments and suggestions for improving Outlook'southward signature feature. Please allow united states know what version of Outlook y'all're currently using equally well equally why you searched for help on creating a signature. We'll update this documentation regularly to answer as much of your feedback as we can.

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